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Travel Classics West 2005
Registration Information and
Terms & Conditions
REGISTRATION INFORMATION
Qualifications
Open to professional travel writers who have published a minimum of two
major magazine articles within the last 18 months. A list of publication
credits must accompany the application, along with two qualifying clips.
Travel Classics Contest Winners need not send qualifying clips.
Conference Fees
Early bird (on/before June 15): $550
After June 15: $675
Spouse or guest fee: $550
Attendee and guest payments are due in full by September 1st,
and are payable to:
Travel Classics
P.O. Box 288
Irvington, NY 10533
Accommodations Fees
The cost for three nights, refreshments, all scheduled meals, and
Thursday night's gala dinner at the Phoenician is $399 (per room), plus
12.07% state tax; 8.1% sales tax and $25 total gratuities (including
bellman and maid) for the entire stay.
For attendees not staying at the Phoenician, there is an all-inclusive charge of $75 per day, payable to the resort on the final day.
Availability at the resort is guaranteed upon receipt of conference fee to
Travel Classics. A deposit of $200 per attendee is required by The
Phoenician, by September 1, in order to hold your room reservation. Major
credit cards are accepted. Once your registration is confirmed by Travel
Classics, you will be sent a special web link to the Phoenician where you
can make your room deposit online.
Payment to the resort is expected at time of departure; major credit cards
are accepted.
Once you've registered:
A brochure and directions to the Phoenician will be mailed with your
confirmation letter, along with a form to complete for your bio in the
conference program.
Sign-up for workshops and one-on-ones will begin on-line, October 15th.
Please enclose a copy of your completed application with your check payable to Travel Classics.
Included in all fees:
• 3 nights accommodations (not including day attendees)
• 3 scheduled breakfasts, lunches, and dinners
• Refreshments during 4 scheduled breaks
• All evening activities (including transportation to and from off-site events)
• Editor presentations, workshops and one-on-ones as listed in the conference
agenda
Not included:
• Airfare
• Ground Transportion from airport
• Some Gratuities
Nonrefundable Deposit
Please note that due to the selectivity of this conference, a
nonrefundable $200 deposit is required at the time of registration for
all accepted attendees. The deposit will be applied to the appropriate
conference fee or returned immediately if the applicant is not
accepted.
Guest Fees
Media Saver
We are working with America West Airlines on a media saver rate for flights into
Phoenix Sky Harbor Airport. These discounts will be posted shortly.
Ground Transportation
It is a 15 minute cab ride from the airport to the Phoenician. Travel
Classics will make every effort possible to help attendees with carpool
arrangements in order to reduce ground transportation fees.
TERMS & CONDITIONS
Cancellation Policy
Please be reminded that due to the selectivity of this conference, a nonrefundable $200 deposit is required at the time of registration for all accepted
attendees.
Refunds
Before September 1st: full refund, less the $200 deposit
After September 1st: full refund, less the $200 deposit and $75 cancellation fee
After October 15th: NO REFUNDS GIVEN
Travel Classics is not liable for nonrefundable airline tickets or any other related
expense incurred by the participant.
Program Participation
It is the responsibility of the participant to be on time for scheduled tours, events and programs. No refunds or substitutes will be given for missing any scheduled meals.
Liability
Travel Classics is happy to negotiate special meal, accommodation, and transportation rates for conference attendees, speakers, and guests. Travel Classics is also pleased to work with
tourism sponsors in providing complimentary pre- or post-conference trips for conference
attendees and speakers. Travel Classics is not responsible for the acts or omissions of
tourism hosts, change of flight times, delays, losses, injuries, inconveniences, cessation of
operations, bankruptcies, acts of God and other events beyond our control. Travel Classics
does not own, manage, control or operate any transportation vehicle, hotel, restaurant, or
other supplier of services. Independent third parties provide transportation, accommodations,
sightseeing, meetings and other services. All arrangements with such independent
contractors are made solely for the convenience of Travel Classics conference participants.
and are undertaken at the risk of the Travel Classics participant. All Travel Classics
participants release Travel Classics and its operators from any claims for loss or damage to
baggage or property, or for personal injuries or death, or for any loss from delay arising
out of the acts, omissions or negligence of any independent contractors, including, but not
limited to, air carriers, hotels, excursion providers, restaurateurs, transportation providers
or medical providers.
Each Travel Classics participant agrees to indemnify Travel Classics and the operators
for all penalties, charges, losses or expenses incurred by virtue of any act, omission,
violation, or law by the participant. Participant will also indemnify Travel Classics for any
reasonable attorneys' fees and expenses that Travel Classics may incur by reason thereof.
Travel Classics does not assume and expressly disclaims responsibility for any
claim, action, cause of action, injuries, losses or damages arising from the actions of
third-party contractors supplying services.
Personal Property: Travel Classics is not responsible for any theft, loss, pilferage and/or
damage to any participant's personal property. Suppliers such as hotels and airlines print
and/or post the limit of their respective liability to passengers/guests.
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