Travel Classics West 2005
Registration Information and
Terms & Conditions

REGISTRATION INFORMATION

Qualifications
    Open to professional travel writers who have published a minimum of two major magazine articles within the last 18 months. A list of publication credits must accompany the application, along with two qualifying clips. Travel Classics Contest Winners need not send qualifying clips.
Conference Fees
    Early bird (on/before June 15): $550
    After June 15: $675
    Spouse or guest fee: $550

    Attendee and guest payments are due in full by September 1st,
    and are payable to:

    Travel Classics
    P.O. Box 288
    Irvington, NY 10533

Accommodations Fees
    The cost for three nights, refreshments, all scheduled meals, and Thursday night's gala dinner at the Phoenician is $399 (per room), plus 12.07% state tax; 8.1% sales tax and $25 total gratuities (including bellman and maid) for the entire stay.

    For attendees not staying at the Phoenician, there is an all-inclusive charge of $75 per day, payable to the resort on the final day.

    Availability at the resort is guaranteed upon receipt of conference fee to Travel Classics. A deposit of $200 per attendee is required by The Phoenician, by September 1, in order to hold your room reservation. Major credit cards are accepted. Once your registration is confirmed by Travel Classics, you will be sent a special web link to the Phoenician where you can make your room deposit online.

    Payment to the resort is expected at time of departure; major credit cards are accepted.

    Once you've registered:

    A brochure and directions to the Phoenician will be mailed with your confirmation letter, along with a form to complete for your bio in the conference program.

    Sign-up for workshops and one-on-ones will begin on-line, October 15th.

    Please enclose a copy of your completed application with your check payable to Travel Classics.

    Included in all fees:
    • 3 nights accommodations (not including day attendees)
    • 3 scheduled breakfasts, lunches, and dinners
    • Refreshments during 4 scheduled breaks
    • All evening activities (including transportation to and from off-site events)
    • Editor presentations, workshops and one-on-ones as listed in the conference agenda

    Not included:
    • Airfare
    • Ground Transportion from airport
    • Some Gratuities

Nonrefundable Deposit

    Please note that due to the selectivity of this conference, a nonrefundable $200 deposit is required at the time of registration for all accepted attendees. The deposit will be applied to the appropriate conference fee or returned immediately if the applicant is not accepted.

Guest Fees

    A charge of $550 for a non-participating spouse or friend will be applied to the attendee's conference fee to cover guest expenses, such as meals and activities, not picked up by the accommodations fee.

    Attendee and guest payments are due in full by September 1st.

Media Saver

    We are working with America West Airlines on a media saver rate for flights into Phoenix Sky Harbor Airport. These discounts will be posted shortly.

Ground Transportation

    It is a 15 minute cab ride from the airport to the Phoenician. Travel Classics will make every effort possible to help attendees with carpool arrangements in order to reduce ground transportation fees.

 

TERMS & CONDITIONS

Cancellation Policy

    Please be reminded that due to the selectivity of this conference, a nonrefundable $200 deposit is required at the time of registration for all accepted attendees.

Refunds

    Before September 1st: full refund, less the $200 deposit
    After September 1st: full refund, less the $200 deposit and $75 cancellation fee
    After October 15th: NO REFUNDS GIVEN

    Travel Classics is not liable for nonrefundable airline tickets or any other related expense incurred by the participant.

Program Participation

    It is the responsibility of the participant to be on time for scheduled tours, events and programs. No refunds or substitutes will be given for missing any scheduled meals.

Liability

    Travel Classics is happy to negotiate special meal, accommodation, and transportation rates for conference attendees, speakers, and guests. Travel Classics is also pleased to work with tourism sponsors in providing complimentary pre- or post-conference trips for conference attendees and speakers. Travel Classics is not responsible for the acts or omissions of tourism hosts, change of flight times, delays, losses, injuries, inconveniences, cessation of operations, bankruptcies, acts of God and other events beyond our control. Travel Classics does not own, manage, control or operate any transportation vehicle, hotel, restaurant, or other supplier of services. Independent third parties provide transportation, accommodations, sightseeing, meetings and other services. All arrangements with such independent contractors are made solely for the convenience of Travel Classics conference participants. and are undertaken at the risk of the Travel Classics participant. All Travel Classics participants release Travel Classics and its operators from any claims for loss or damage to baggage or property, or for personal injuries or death, or for any loss from delay arising out of the acts, omissions or negligence of any independent contractors, including, but not limited to, air carriers, hotels, excursion providers, restaurateurs, transportation providers or medical providers.

    Each Travel Classics participant agrees to indemnify Travel Classics and the operators for all penalties, charges, losses or expenses incurred by virtue of any act, omission, violation, or law by the participant. Participant will also indemnify Travel Classics for any reasonable attorneys' fees and expenses that Travel Classics may incur by reason thereof. Travel Classics does not assume and expressly disclaims responsibility for any claim, action, cause of action, injuries, losses or damages arising from the actions of third-party contractors supplying services.

    Personal Property: Travel Classics is not responsible for any theft, loss, pilferage and/or damage to any participant's personal property. Suppliers such as hotels and airlines print and/or post the limit of their respective liability to passengers/guests.

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