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Travel Classics West 2008
October 23-26, 2008
at The Boulders Resort and Golden Door Spa
Scottsdale, Arizona

Registration Information, Terms & Conditions

Open to professional travel writers who have published a minimum of three major magazine articles within the last 18 months. A list of publication credits must accompany the application, along with two qualifying clips. Travel Classics Contest Winners need not send qualifying clips, but must send list of recently published articles.

Conference Fees:
Early bird (on/before July 10): $600
After July 10: $725
Spouse or guest fee: $500
Attendee and guest payments are due in full by September 1. To qualify for the early bird rate, you must pay the discounted $600 fee by July 10. Conference fees are payable to:
    Travel Classics
    P.O. Box 288
    Irvington, NY 10533

Accommodations Fees:
The cost for three nights, refreshments, all scheduled meals, including breakfast, lunch, and dinner, and Thursday night's gala dinner at The Boulders Resort is $135/single or double per night, plus the following taxes: Scottsdale city tax at 11.97%; sales tax at 8.1%; porterage and housekeeping at $29 per room per day. A deposit equal to one night's stay is required by the Boulders Resort by Sept. 1st to hold your reservation. This deposit is refundable if notice is received by the hotel 21 days prior to arrival.

Final payment to the resort is expected at time of departure; major credit cards are accepted. Once your registration is confirmed by Travel Classics, you will be sent a special web link to the hotel where you can make your room deposit online.

Once you've registered:
You may contact Scottsdale CVB and Arizona Office of Tourism about sign up for special pre and post local and state tours.

Sign up for one-on-one editor meetings will begin October 1.

Please enclose a copy of your completed application with a check for your conference fee deposit payable to Travel Classics.

Included in all fees:
• 3 nights accommodations
• 3 scheduled breakfasts, lunches, and dinners (excluding lunches for guests)
• Refreshments during 4 scheduled breaks (excluding guests)
• All evening activities (including transportation to and from offsite events)
• Editor presentations and one-on-ones as listed in the conference agenda

Not included:
• Airfare
• Ground transportation from airport
• Lunches and snacks for guests

Nonrefundable Deposit:
Please note that due to the selectivity of this conference, a nonrefundable $200 deposit is required at the time of registration for all accepted applicants. The deposit will be applied to the appropriate conference fee or returned immediately if the applicant is not accepted.

Guest Fees:
A charge of $500 for a non-participating spouse or friend will be applied to the attendee's conference fee to cover guest expenses, such as meals and activities not picked up by the accommodations fee. Attendee and guest payments are due in full by September 1, or the applicant's registration is void. The entire early bird fee is due July 10.


Cancellation Policy:
Please be reminded that due to the selectivity of this conference, a nonrefundable $200 deposit is required at the time of registration for all accepted attendees.

Attendees who apply early will be notified of their acceptance within 2 weeks of application.

Between June 1 and September 1: full refund, less the $200 deposit
After September 1: full refund, less the $200 deposit and $100 cancellation fee
After September 25: NO REFUNDS GIVEN

Please note that there will be NO EXCEPTIONS to the refund policy. Travel Classics is not liable for nonrefundable airline tickets or any other related expense incurred by the participant. If your schedule is tentative, we suggest you take out travel insurance and we will be happy to provide you with a list of preferred companies.

Program Participation:
It is the responsibility of the participant to be on time for scheduled tours, events and programs. No refunds or substitutes will be given for missing any scheduled meals.

Travel Classics is happy to negotiate special meal, accommodation, and transportation rates for conference attendees, speakers, and guests. Travel Classics is also pleased to work with tourism sponsors in providing complimentary pre- or post-conference trips for conference attendees and speakers. Travel Classics is not responsible for the acts or omissions of tourism hosts, change of flight times, delays, losses, injuries, inconveniences, cessation of operations, bankruptcies, acts of God and other events beyond our control. Travel Classics does not own, manage, control or operate any transportation vehicle, hotel, restaurant, or other supplier of services. Independent third parties provide transportation, accommodations, sightseeing, meetings and other services. All arrangements with such independent contractors are made solely for the convenience of Travel Classics conference participants. and are undertaken at the risk of the Travel Classics participant. All Travel Classics participants release Travel Classics and its operators from any claims for loss or damage to baggage or property, or for personal injuries or death, or for any loss from delay arising out of the acts, omissions or negligence of any independent contractors, including, but not limited to, air carriers, hotels, excursion providers, restaurateurs, transportation providers or medical providers.

Each Travel Classics participant agrees to indemnify Travel Classics and the operators for all penalties, charges, losses or expenses incurred by virtue of any act, omission, violation, or law by the participant. Participant will also indemnify Travel Classics for any reasonable attorneys' fees and expenses that Travel Classics may incur by reason thereof. Travel Classics does not assume and expressly disclaims responsibility for any claim, action, cause of action, injuries, losses or damages arising from the actions of third-party contractors supplying services.

Travel Classics is not responsible for any theft, loss, pilferage and/or damage to any participant's personal property. Suppliers such as hotels and airlines print and/or post the limit of their respective liability to passengers/guests.
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