Travel Classics Writers
Conference May 28-31 2015 in Tarrytown, New York
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Travel Classics East 2015

May 28-31, 2015 in Tarrytown, New York

TERMS & CONDITIONS


REGISTRATION IS FULL;
Contact Maren Rudolph to join the waiting list.

See Registration page


Qualifications:

Open to 40 professional travel writers who have published a minimum of three major magazine articles within the last 18 months. A list of publication credits must accompany the application, along with two qualifying clips. Travel Classics Contest Winners need not send qualifying clips, but must send list of recently published articles.

Deposit:

Please note that due to the selectivity of this conference (only 40 attendees), a $400 deposit is required at the time of registration for all accepted applicants. The deposit will be applied to the appropriate conference fee or returned immediately if the writer is not accepted.

Conference Fee

Early bird (on/before Jan 15, 2015): $650
After Jan 15: $750
Spouse or guest fee: $650
Returning Travel Classics Writers Conference attendees receive a $100 discount on the conference fee.

Attendee and guest payments are due in full by April 15, 2015. To qualify for the early bird rate, you must pay in full by Jan 15, 2015, otherwise the regular fee will apply.


Accommodations Fee

The accommodations fee for 3 nights at Tarrytown House Estate is $675 (if paid by Dec 15, 2014; otherwise $825). For a double, the fee is $1125 (if paid by Dec 15, 2014; otherwise $1275). The fee includes tax, gratuities, Wi-Fi, resort fees and daily buffet breakfast.

Included in conference and accommodations fees:
  • 3 nights accommodations
  • 3 scheduled breakfasts, lunches, and dinners
  • Refreshments during 4 scheduled breaks
  • All evening activities (including transportation to and from offsite events)
  • Editor presentations and one-on-one consultations
  • Exposure on TravelClassics.com in Alumni News and TC Authors Section

Daily Attendee Fee

A charge of $225 is due for attendees who choose not to stay overnight at Tarrytown House Estate.

Guest Fee:

A charge of $650 for a non-participating spouse or friend will be applied to the attendee's conference fee to cover guest expenses, such as meals and activities not picked up by the accommodations fee.

Attendee and guest payments are due in full by April 15, 2015, or the applicant's registration is void. For those receiving the early bird discount, the entire conference fee is due by Jan 15, 2015, or the regular fee will apply.


Not included:
  • Airfare
  • Ground transportation from airport

Pay online (via PayPal):

(fees + 3% transaction fee)

DEPOSIT


CONFERENCE FEES


ACCOMMODATIONS - 3 NIGHTS


DAILY ATTENDEE FEE

for those not staying overnight at Tarrytown House Estate

Once you've registered:

Mail your complete application and your check* to:
    Travel Classics
    P.O. Box 288
    Irvington, NY 10533
*or pay with PayPal (3% transaction fee applies).

TERMS & CONDITIONS


Cancellation Policy:

Please be reminded that due to the selectivity of this conference, a $400 deposit is required at the time of registration for all accepted attendees.

Attendees who apply early (by Dec 15, 2014) will be notified of their acceptance within 2 weeks of application.


Refunds:

  • Before Jan 15, 2015: complete refund, including deposit
  • Between Jan 15 and March 15, 2015: full refund, less the $400 deposit
  • Between March 15 and April 15, 2015: full refund, less the $400 deposit and a $100 cancellation fee
  • After April 15, 2015: NO REFUNDS GIVEN
Please note that there will be NO EXCEPTIONS to the refund policy. Travel Classics is not liable for nonrefundable airline tickets or any other related expense incurred by the participant. If your schedule is tentative, we suggest you take out travel insurance and we will be happy to provide you with a list of preferred companies.

Program Participation:

It is the responsibility of the participant to be on time for scheduled tours, events and programs. No refunds or substitutes will be given for missing any scheduled meals.

Liability:

Travel Classics is happy to negotiate special meal, accommodation, and transportation rates for conference attendees, speakers, and guests. Travel Classics is also pleased to work with tourism sponsors in providing complimentary pre- or post-conference trips for conference attendees and speakers. Travel Classics is not responsible for the acts or omissions of tourism hosts, change of flight times, delays, losses, injuries, inconveniences, cessation of operations, bankruptcies, acts of God and other events beyond our control. Travel Classics does not own, manage, control or operate any transportation vehicle, hotel, restaurant, or other supplier of services. Independent third parties provide transportation, accommodations, sightseeing, meetings and other services. All arrangements with such independent contractors are made solely for the convenience of Travel Classics conference participants. and are undertaken at the risk of the Travel Classics participant. All Travel Classics participants release Travel Classics and its operators from any claims for loss or damage to baggage or property, or for personal injuries or death, or for any loss from delay arising out of the acts, omissions or negligence of any independent contractors, including, but not limited to, air carriers, hotels, excursion providers, restaurateurs, transportation providers or medical providers. Each Travel Classics participant agrees to indemnify Travel Classics and the operators for all penalties, charges, losses or expenses incurred by virtue of any act, omission, violation, or law by the participant. Participant will also indemnify Travel Classics for any reasonable attorneys' fees and expenses that Travel Classics may incur by reason thereof. Travel Classics does not assume and expressly disclaims responsibility for any claim, action, cause of action, injuries, losses or damages arising from the actions of third-party contractors supplying services. Travel Classics is not responsible for any theft, loss, pilferage and/or damage to any participant's personal property. Suppliers such as hotels and airlines print and/or post the limit of their respective liability to passengers/guests.
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