Travel Classics Writers
Conference October 8-11, 2015 in Vancouver, BC
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Travel Classics Vancouver 2015

October 8-11, 2015 Rosewood Hotel Georgia

TERMS AND CONDITIONS

See Registration page

Qualifications:

Open to 40 professional travel writers who have published a minimum of three major magazine articles within the last 18 months. A list of publication credits must accompany the application, along with two qualifying clips. Travel Classics Contest Winners need not send qualifying clips, but must send list of recently published articles.

Deposit:

Please note that due to the selectivity of this conference (only 40 attendees), a $400 deposit is required at the time of registration for all accepted applicants. The deposit will be applied to the appropriate conference fee or returned immediately if the writer is not accepted.

Conference Fee

Early Bird (until July 1): $650
After July 1: $750
Spouse/Guest: $550
DISCOUNT FOR PAST TC ATTENDEES: $250

Attendee and guest payments are due in full by July 15, 2015 or the applicant's registration is void. For those receiving the early bird discount, the entire early bird fee of $650 is due by July 1, 2015, or the regular fee will apply.


Accommodations Fee

Media rate per night, single or double:
$275 CAD (about $215 USD)
Accepted attendees will be given a link where they can register on line with the Rosewood Hotel Georgia. A one night deposit is required at the time of registration. The hotel deposit is 100% refundable up until 7 days prior to arrival.


Included in conference and accommodations fees:
  • 3 nights accommodations
  • 3 scheduled breakfasts, lunches, and dinners
  • Refreshments during 4 scheduled breaks
  • All evening activities (including transportation to and from offsite events)
  • Editor presentations and one-on-one consultations
  • Exposure on TravelClassics.com in Alumni News and TC Authors Section

Guest Fee:

A charge of $550 for a non-participating spouse or friend will be applied to the attendee's conference fee to cover guest expenses, such as meals and activities not picked up by the accommodations fee.

Attendee and guest payments are due in full by July 15, 2015, or the applicant's registration is void. For those receiving the early bird discount, the entire conference fee is due by July 1, 2015, or the regular fee will apply.


Not included:
  • Airfare
  • Ground transportation from airport

Pay online (via PayPal):

(fees + 3% transaction fee)

CONFERENCE FEES

Once you've registered:

Mail your complete application and your check* to:
    Travel Classics
    P.O. Box 288
    Irvington, NY 10533
*or pay with PayPal (3% transaction fee applies).

TERMS & CONDITIONS


Cancellation Policy:

Please be reminded that due to the selectivity of this conference, a $400 deposit is required at the time of registration for all accepted attendees.

Attendees who apply early (by July 1, 2015) will be notified of their acceptance within 2 weeks of application.


Refunds:

  • Before July 1, 2015: complete refund, including deposit
  • Between July 1 and August 1: full refund, less the $400 deposit
  • Between August 1 and September 1, 2015: full refund, less the $400 deposit and a $100 cancellation fee
  • After September 1, 2015: NO REFUNDS GIVEN
Please note that there will be NO EXCEPTIONS to the refund policy. Travel Classics is not liable for nonrefundable airline tickets or any other related expense incurred by the participant. If your schedule is tentative, we suggest you take out travel insurance and we will be happy to provide you with a list of preferred companies.

Program Participation:

It is the responsibility of the participant to be on time for scheduled tours, events and programs. No refunds or substitutes will be given for missing any scheduled meals.

Liability:

Travel Classics is happy to negotiate special meal, accommodation, and transportation rates for conference attendees, speakers, and guests. Travel Classics is also pleased to work with tourism sponsors in providing complimentary pre- or post-conference trips for conference attendees and speakers. Travel Classics is not responsible for the acts or omissions of tourism hosts, change of flight times, delays, losses, injuries, inconveniences, cessation of operations, bankruptcies, acts of God and other events beyond our control. Travel Classics does not own, manage, control or operate any transportation vehicle, hotel, restaurant, or other supplier of services. Independent third parties provide transportation, accommodations, sightseeing, meetings and other services. All arrangements with such independent contractors are made solely for the convenience of Travel Classics conference participants. and are undertaken at the risk of the Travel Classics participant. All Travel Classics participants release Travel Classics and its operators from any claims for loss or damage to baggage or property, or for personal injuries or death, or for any loss from delay arising out of the acts, omissions or negligence of any independent contractors, including, but not limited to, air carriers, hotels, excursion providers, restaurateurs, transportation providers or medical providers. Each Travel Classics participant agrees to indemnify Travel Classics and the operators for all penalties, charges, losses or expenses incurred by virtue of any act, omission, violation, or law by the participant. Participant will also indemnify Travel Classics for any reasonable attorneys' fees and expenses that Travel Classics may incur by reason thereof. Travel Classics does not assume and expressly disclaims responsibility for any claim, action, cause of action, injuries, losses or damages arising from the actions of third-party contractors supplying services. Travel Classics is not responsible for any theft, loss, pilferage and/or damage to any participant's personal property. Suppliers such as hotels and airlines print and/or post the limit of their respective liability to passengers/guests.
 

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